Applying for a visa is an important step in international travel, whether for work, study, business, or tourism. Once you have submitted your visa application, the next crucial step is tracking its status. Fortunately, most countries now provide online visa status checking services, making it easy for applicants to monitor progress without visiting embassies or visa centers.
This guide explains in detail how to check visa status online in 2025, the steps involved, required information, and useful tips to avoid delays.
Why Checking Visa Status Online is Important?
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Provides real-time updates on your application.
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Helps you plan travel, ticket bookings, and accommodation accordingly.
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Ensures you are aware of any missing documents or verification requirements.
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Saves time by avoiding repeated visits to visa application centers or embassies.
Essential Information Required to Check Visa Status Online
To track your visa status, you generally need:
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Application Reference Number / File Number (provided at the time of submission).
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Passport Number.
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Date of Birth.
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In some cases, Registered Email ID or Mobile Number used during the application.
Step-by-Step Guide: How to Check Visa Status Online
Although the process may vary depending on the country, here are the standard steps:
1. Visit the Official Embassy/Consulate or Visa Application Website
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Go to the official portal of the country where you applied for the visa.
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For example, India uses the Bureau of Immigration and VFS Global websites for many international applications.
2. Locate the ‘Track Your Application’ or ‘Visa Status’ Section
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On the homepage, look for the option that allows you to track or check your visa status.
3. Enter Required Details
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Fill in your application reference number, passport number, and date of birth accurately.
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Double-check the details before submitting.
4. Submit and View Status
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Click on the submit button to view your visa status.
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The system will show whether your application is under process, approved, rejected, or dispatched.
Visa Status Categories You May See Online
When you check your application, the following statuses may appear:
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Under Process / Pending: Application is being verified.
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Approved / Granted: Visa has been issued.
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Rejected: Application has been denied (reasons may or may not be listed).
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Dispatched: Visa is printed and sent for delivery or collection.
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On Hold / Awaiting Documents: Additional documents are required.
Checking Visa Status for Indian Passport Holders
If you are an Indian passport holder, here are common portals to check visa status:
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VFS Global Website: For Schengen, UK, Canada, Australia, and several other countries.
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USCIS Portal: For US visas, you can check directly on the U.S. Citizenship and Immigration Services website.
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MOFA Website: For Middle Eastern countries like UAE, Saudi Arabia, and Qatar.
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Immigration Portals of Respective Countries: Many countries (e.g., Singapore, Malaysia, UK) have their own portals.
Tips for Checking Visa Status Online
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Always use the official embassy or authorized visa processing center websites.
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Keep your reference number and passport details safe and handy.
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Avoid using third-party or fake websites that claim to provide visa status.
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Check regularly, especially if you have urgent travel plans.
What to Do if You Face Issues?
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If the portal does not display your application, wait for 24–48 hours after submission as updates may take time.
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Contact the helpline or customer care of the embassy or VFS Global.
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Visit the nearest visa application center with your reference number if the problem persists.
Conclusion: Visa Status Check Online in 2025
With digitalization, it is now easier than ever to check visa status online from the comfort of your home. By keeping your application number and passport details handy, you can stay updated on every stage of your visa process. This ensures smooth travel planning and avoids last-minute surprises.
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